Most people assume that a notary public’s job is quite easy to do. People perceive that the job entails just having to go through paperwork and getting people to sign documents, which must be a piece of a cake. That could not be further away from the truth. The mental labor that notaries go through every day, as well as having to go through documents diligently and not make mistakes which could even end up with them getting sued (yes sued) is enough to make their jobs one of the toughest and most detailed.
If you are a notary public or are hoping to become one, here are the top 5 mistakes that you need to strictly avoid while on duty.
1. Not Asking For The Signer’s Personal Appearance
This is one of the biggest mistakes a notary public from Oklahoma City could ever make. It is only in exceptionally rare cases, such as when the attorney of a signer represents them, does the signer not have to present. No matter what other excuses a signer gives, personal appearance is a requirement that needs to be fulfilled no matter what, otherwise the notary public can get into some serious trouble with the law.
2. Not Checking The Certificate Properly
One of the most common and most silly reasons why a notary public’s documents are rejected is due to the notarial certificates not having the complete details. As a notary public from Oklahoma, it is absolutely necessary to check and recheck whether the signer’s name is correctly entered and the venue is also added into the notarial wording. Even checking to see if you have put the right date in is a must to avoid issues from arising. Notaries should make sure that the notarial wording includes all the required information.
3. Not Having Enough Evidence Of Identity
It differs from state to state, but it is necessary for a notary public to collect sufficient details backed by authentic evidence or documents of identity from the signer before notarization. A notary public from OKC must at least request for a copy of the signer’s current ID card, as that will provide photo evidence, a description of the signer, as well as the original signature.
4. Not Stamping Properly
A document with a faded or an upside down stamp is likely to be rejected. So, the notary public has to be extra cautious while ensuring that their seal/stamp is placed properly and does not cover the notarial wording, as that will cause the document to become illegible.
5. Not Having an In Date Notary Seal
Again, this may differ from state to state, but the notary seal needs to show the commission expiration date. If notaries use an expired stamp, their document might get rejected, so it is essential to make sure that your notary stamp/seal is not expired.
These are just some of the mistakes that notaries make while on duty. Thus, the notary public needs to be very careful throughout the notarization process, so to not make any mistakes and to avoid either getting into trouble or getting their document rejected.