Notaries often come across people, whether their bosses, co-workers or customers that ask them to illegally notarize their documents. Sometimes, a notary public may not be able to tell the difference or know completely whether they should or should not notarize a document, especially if they are being pressured by powerful people. However, there are rules as to when a notary public can or cannot decline notarization. Let’s explore these rules in detail.
At What Point Can Notaries Refuse Notarization?
It is important to know when to decline notarization in order to prevent the fraud from being committed. Different states have different laws for notaries to follow regarding the refusal of service. However, it is safe to say that if there is any doubt of the documents being illegal or fraudulent.
If a signer does not follow the correct protocol or meet the requirements for the notarization to take place, the notary public from Oklahoma City. Some of the disqualifications may include:
- The signer not making a personal appearance
- The signer has not given their proper identification
- If there is a language barrier
- The signer is disoriented or seems like they are being forced to sign
- If the signer is refusing to take an oath or affirm their documents
Sometimes, the documents may lead the notary public from Oklahoma to decline notarization, such as:
- There are missing pages or blank spaces in the documents
- If the required notarial certificate is not obtained
Then, there are also times when the notary public from Oklahoma may present a conflict of interest, and cannot unbiasedly notarize the document due to:
- Being the signer of the document
- The financial documents benefiting them as well
- The signer is their parent, spouse, or child
Other situations in which a notary public from OKC can decline notarization are:
- If the notary public is suspicious that the transaction is illegal, false, or deceptive
- If the act being asked of them is not authorized for them to do
- The signer cannot or will not pay the fee that is required for notarization
- Being requested to notarized outside of your office hours
- If the act that is being requested violates the guidelines of their workplace
Of course, notaries cannot refuse notarization due to a personal bias against the signer’s gender, race, religion, nationality, disabilities, or lifestyle.
Notaries must maintain their professionalism and use a respectful and calm tone when refusing the notarization. They must also explain why they are declining notarization. Lastly, the notary public has to document their refusal for any future questioning.