How to save money on a notary?

How to save money on a notary?

The short answer is to know the official rates and to insist on their compliance.

Many operations related to money require the participation of a notary public: certification of powers of attorney, signatures, many types of contracts; evidence of fidelity of translation; issuance of a certificate of inheritance, etc.

All these actions are paid. But not every notary client wonders where the price of operations comes from. In fact, it consists of two components: the state fee and the payment of “technical services” of the notary public. At the same time, the fee is usually very gentle, but the additional “technical” payment can be several times, or even an order of magnitude, making notary services expensive or completely meaningless (if the operations are carried out for small amounts).

In some cases, “technical” services are really necessary. But it often happens that a competent person has already prepared all the documents, wrote the text correctly, printed it, etc., i.e. The notary, for example, can only verify that the client signs the document and verify the signature. Such a service should be paid strictly at the state rate. However, in the vast majority of cases, a notary public (or more often his assistant) will insistently demand to pay for additional services that were actually absent. How to deal with this?

Let’s try to describe an ideal procedure.

You need to understand that you are able to properly execute documents. Think: if you are not sure that you are doing everything right, it is better to trust the professionals. Say, writing a letter about the payment of money from a deposit in a bank that has burst is really simple – its form is standard and known. You can simply enter your data in it and print it out, after which you can verify the signature.

If a notarial action allows you to choose a notary, call several notaries with a question about the prices, saying that everything is ready for you, you just need to carry out the standard notarial action at state prices. Sometimes some agree.

If you couldn’t find an honest notary public, go to anyone and inform that you don’t need additional services, that by law you are not obliged to receive and pay for them, and that the notary should only pay for the services actually provided (in this case amount of state duty). If you are serious and show that you do not intend to retreat, there is a chance that they will not want to contact you and, as an “exception”, they will accept a fee in the correct amount with an unhappy expression on their faces.

If you are still refused to be served, write down all the data of the notary and, preferably, his specific assistants who spoke with you, and contact the notary chamber of your region with a complaint about illegal actions. The list of notarial chambers with addresses, phone numbers and names of executives is here.

A small secret: the number of notaries in Oklahoma City, Oklahoma is limited, for each of them there is often a “turn” among those who are waiting for the current notary to leave or die. This is a very tough competitive market, therefore complaints, customer dissatisfaction, especially courts are not needed by anyone. If the notary is not too friendly with the notary chamber, they can take advantage of your complaint against him, and he knows this. Of course, there are influential “eternal” and “impenetrable” notaries with whom no one can do anything, but there is still a chance to get to the “weak link”.

Warn the notary and, later, the notary chamber, that you are ready to make a precedent out of your petty case and go all the way, including go to court, disseminate information on social networks and transmit to the press.

If you show seriousness of intent, calmness and a certain legal background, it is likely that you will be met. If the notaries and the chamber stumble, it’s up to you to decide what to do next – really realize your “threats” or look for another option. Oklahoma Judicial Process Server offers professional notary services in Oklahoma City, Oklahoma region. Call us and learn more from our experts.

What is a notary and what are its functions?

What is a notary and what are its functions?

Since ancient civilizations, the need to leave authentic records of the different treaties made between people had been considered. The word notary comes from the Latin “Notare” which means to designate, write, mark with a sign or take note. The function of the notaries has had great importance because they are the ones who verify, legitimize and give public faith of the acts and facts agreed between the people.

What is a notary?

It is that legal person in charge of providing the notarial service and considered a public servant. It is assigned by law to give public faith of the acts and events performed by people.

What is public or notarial faith?

It grants full authenticity of the statements made before the notary. This power is granted to the notary by law in search of cooperation of public interests.

How do you perform your duties?

It is important to keep in mind that the notary may only exercise his functions at the request of the interested parties, who have the full freedom to choose the notary they wish.

What are the functions of notaries?

They are responsible for the preparation and processing of public deeds for the facts and acts that the law provides or when the parties wish to do so.

  • Preparation of public deeds for the cancellation of mortgages.
  • Saving, opening and publication of closed wills.
  • Recognition of private documents, stating the statement of the interested party and the content of the document.
  • Authentications, making precision of the document that was in sight to make it. You can authenticate copies or signatures.
  • Written testimony of a person’s survival.
  • Issuance of copies of public deeds.
  • Correction of errors in public deeds.
  • Save and keep notarized files

Position

In property: When the notary has complied the legal requirements and is selected by contest.

In interim: When you have been designated as a notary.

On request: When appointed to replace the holder.

We offer Notary Public services in Oklahoma City, Oklahoma and carry out all the important functions. Contact us today to learn more.

Is A Notary Public Allowed To Decline Notarization?

Notaries often come across people, whether their bosses, co-workers or customers that ask them to illegally notarize their documents. Sometimes, a notary public may not be able to tell the difference or know completely whether they should or should not notarize a document, especially if they are being pressured by powerful people. However, there are rules as to when a notary public can or cannot decline notarization. Let’s explore these rules in detail.

At What Point Can Notaries Refuse Notarization?

It is important to know when to decline notarization in order to prevent the fraud from being committed. Different states have different laws for notaries to follow regarding the refusal of service. However, it is safe to say that if there is any doubt of the documents being illegal or fraudulent.

If a signer does not follow the correct protocol or meet the requirements for the notarization to take place, the notary public from Oklahoma City. Some of the disqualifications may include:

  • The signer not making a personal appearance
  • The signer has not given their proper identification
  • If there is a language barrier
  • The signer is disoriented or seems like they are being forced to sign
  • If the signer is refusing to take an oath or affirm their documents

Sometimes, the documents may lead the notary public from Oklahoma to decline notarization, such as:

  • There are missing pages or blank spaces in the documents
  • If the required notarial certificate is not obtained

Then, there are also times when the notary public from Oklahoma may present a conflict of interest, and cannot unbiasedly notarize the document due to:

  • Being the signer of the document
  • The financial documents benefiting them as well
  • The signer is their parent, spouse, or child

Other situations in which a notary public from OKC can decline notarization are:

  • If the notary public is suspicious that the transaction is illegal, false, or deceptive
  • If the act being asked of them is not authorized for them to do
  • The signer cannot or will not pay the fee that is required for notarization
  • Being requested to notarized outside of your office hours
  • If the act that is being requested violates the guidelines of their workplace

Of course, notaries cannot refuse notarization due to a personal bias against the signer’s gender, race, religion, nationality, disabilities, or lifestyle.

Notaries must maintain their professionalism and use a respectful and calm tone when refusing the notarization. They must also explain why they are declining notarization. Lastly, the notary public has to document their refusal for any future questioning.

Can Notaries Act As Proctors For Exams?

A notary public has one main role — to make sure that the legal documents are being signed by the correct person by carefully verifying them, thus preventing fraud from taking place. To be a notary public in Oklahoma City, you cannot be convicted of any felony. Thus, what safer way would there be to make sure that those students who are taking online exams are being invigilated, than by hiring a notary public as a proctor? But can notaries act as proctors for exams? Let’s explore.

Why Students May Need An Independent Exam Proctor

Due to the changing times and influx of modern tools and technology, educational institutes are allowing their students to study and take classes online. Thus, for students who opt for online classes and assessments, it is essential to make sure that they do not cheat, as it can be very easy for them to do so when they are giving online tests alone. To limit cheating, students are required to take their exam outside of their residence, for example in a library or anywhere suitable with internet access. The independent exam proctor meets the student at the location chosen and there the exam begins.

How Are Notaries Fit To Be Proctors?

Proctors do not require a notary commission, but since notaries have underwent a detailed background check, they are the model candidate for a trustworthy and impartial proctor. This does not only assure the school that the student will be invigilated appropriately, but it will also help the student feel comfortable while giving their exam.

How Does It Work?

  1. The school sends test instructions and one copy of the exam to the notary public from Oklahoma.
  2. The student brings their identification documents along with them to the chosen location. Once the students have been verified through their identification documents, the notary then administers the test.
  3. Once the exam is completed, the notary certifies the exam and it is then forwarded to the school.
  4. The student can bring along only the items that are allowed by the school, for example stationery, notes or a calculator, which are checked by the notary public from OKC before the exam commences.
  5. Items such as cellphones, books or personal digital assistants are not allowed during the exam.

Thus, notaries are very well-qualified to act as proctors for online and even written exams, and can ensure that the exam is taken within the conditions set by the school.

Preparation Required for a Notarization

Notary Public Oklahoma City

There are many reasons why you need to get a document notarized. Either you have to send a certified copy of your documents abroad, or you want to get your will notarized.

In order for you to face no hassle while getting your documents notarized, here are some tips to help you prepare so things work out well when you go to the Notary Public Oklahoma City office. Following these tips will ensure a smooth notarization.

1.   Know The Type of Notarization You Have To Get

Generally, notarizations come in 3 basic forms: copy, acknowledgements, and jurist certifications. It will be your responsibility to tell the Notary Public what form of notarization you want. Being a ministerial official employed by the state, the Notary does not have the power to advise you which form of notarization is it that you need. Before you make a visit to the Notary Public OKC, be sure to review the kinds of notarial acts, and confirm with either the receiving organization or the document drafter what form of notarization they need. If you are still in doubt, you can always contact an attorney.

2.   All Signers Are Present

At the time when you are completing your document, you ensure every area is filled out except the signature section. According to notarial acts, the Notary Public Oklahoma City will call for the signer to sign the document in his or her presence. For that, all the required signers need to be physically present in front of a Notary Public OKC to get their signature on the document notarized. So make sure all the signers are available and can attend the appointment set with the Notary Public Oklahoma, otherwise, the Notary will not be able to notarize the document.

3.   Be Willing and Aware

Among other duties of the notary, one of them is to make sure the signers are alert and mentally aware of what the document is that they are signing. In the condition where the signer is intoxicated, medicated, or does not comprehend what is happening around, the notary has the power to decline to notarize the document.

One more thing the Notary Public OKC will look for is any signs of force and coercion. Regardless that the signer is not happy with some of the clauses mentioned in the document, the Notary Public has the authority to ensure the signer is not being forced to sign the document.

What is a notary public in Oklahoma?

Notaries in the Oklahoma attest to the veracity of the signatures, the freedom of the signatories or their identity. Public notaries cannot write documents or provide legal advice.

The maximum amount that a notary can charge is set by the state where he works. It generally charges between zero and $ 20 per signature, although in the case of mortgages and loans the cost can amount to $100. To obtain the title of notary public each state establishes its rules, which range from completing a form and paying a fee, to taking classes and passing an exam.

What does a notary public do in the United States?

Although the powers of public notaries vary by state, in general it can be said that their function in the United States is to attest, i.e. to certify the signatures’ authenticity or the identity of people.

Notary public may need to intervene in cases of deeds, loans, affidavits, inheritance, licenses, opening bank accounts, refinancing, real estate sales, power of attorney, contracts, mortgage closures, etc.

Among the most frequent work of public notaries, the following stand out:

Acknowledgement

In this case, a person appears and identifies before a notary and verbally declares that he signs or has signed a document freely and without pressure. Then the notary issues the Certificate of Recognition, whose main function is to attest to the veracity of the signature and which has been given free consent.

Attestation

A notary can attest that a document is a copy of its original.

Notarial Certification

In this certification, a person appears before the notary and signs a document in his presence. Next, the notary asks the signer if the content of the signed is true. The signer must answer verbally in the affirmative. If he lies, he would be committing perjury. Finally, the notary lifts the notarial certification, but does not read the document. In other words, attests to the signer’s reply, not the content of the document.

On the other hand, Notaries cannot legally advise, including immigration cases, nor are they authorized to prepare and write legal documents.

 

Each state regulates the requirements to allow a person to act as a notary within their territory. However, in some cases they are allowed to work in neighboring states or counties. In some cases, the notary is also allowed to practice anywhere in the United States. and even from abroad, which opens this profession to notaries who practice online.

In addition, states may prohibit persons with criminal records or immoral acts from exercising as public notaries. In some states, it is mandatory to deposit a bond before beginning to act as a notary public. Each state establishes the number of years of validity of the license, generally for five years, which can be renewed successively. Also, certain professions may include the possibility of acting as a notary public, such as court stenographers, some lawyers and bank employees.

Finally, to perform their work, states may require that notaries comply with certain formalities, such as keeping a customer record incorporating their signature or fingerprints. They may also require the use of a stamp.

notary public in Oklahoma

Notaries in the Oklahoma attest to the veracity of the signatures, the freedom of the signatories or their identity. Public notaries cannot write documents or provide legal advice.

The maximum amount that a notary can charge is set by the state where he works. It generally charges between zero and $ 20 per signature, although in the case of mortgages and loans the cost can amount to $100. To obtain the title of notary public each state establishes its rules, which range from completing a form and paying a fee, to taking classes and passing an exam.

What does a notary public do in the United States?

Although the powers of public notaries vary by state, in general it can be said that their function in the United States is to attest, i.e. to certify the signatures’ authenticity or the identity of people.

Notary public may need to intervene in cases of deeds, loans, affidavits, inheritance, licenses, opening bank accounts, refinancing, real estate sales, power of attorney, contracts, mortgage closures, etc.

Among the most frequent work of public notaries, the following stand out:

Acknowledgement

In this case, a person appears and identifies before a notary and verbally declares that he signs or has signed a document freely and without pressure. Then the notary issues the Certificate of Recognition, whose main function is to attest to the veracity of the signature and which has been given free consent.

Attestation

A notary can attest that a document is a copy of its original.

Notarial Certification

In this certification, a person appears before the notary and signs a document in his presence. Next, the notary asks the signer if the content of the signed is true. The signer must answer verbally in the affirmative. If he lies, he would be committing perjury. Finally, the notary lifts the notarial certification, but does not read the document. In other words, attests to the signer’s reply, not the content of the document.

On the other hand, Notaries cannot legally advise, including immigration cases, nor are they authorized to prepare and write legal documents.

 

Each state regulates the requirements to allow a person to act as a notary within their territory. However, in some cases they are allowed to work in neighboring states or counties. In some cases, the notary is also allowed to practice anywhere in the United States. and even from abroad, which opens this profession to notaries who practice online.

In addition, states may prohibit persons with criminal records or immoral acts from exercising as public notaries. In some states, it is mandatory to deposit a bond before beginning to act as a notary public. Each state establishes the number of years of validity of the license, generally for five years, which can be renewed successively. Also, certain professions may include the possibility of acting as a notary public, such as court stenographers, some lawyers and bank employees.

Finally, to perform their work, states may require that notaries comply with certain formalities, such as keeping a customer record incorporating their signature or fingerprints. They may also require the use of a stamp.

Penalties of Wrong Notarization

wrong notarization

Under state law, if notary public performs any wrong or criminal notarization, this may leads notary public being found in guilty of a misdemeanor in wrong case. Consequently, notary public has to face some penalties as suggested by state law. Following are some possible penalties of wrong notarization which they may have to face if  found involve in any misconduct. 

Notary Commission Suspended and Revoked

Commission will take away or suspend the authority of notary public, if notary performs any misconduct or any criminal offense. This suspension may be temporary or permanent based on the nature of his misconduct.

Commission can revoke or suspend the notary public on the following grounds

  • If notary public fails to comply with the state of law.
  • The notary make fraudulent mission statement on commission’s application
  • If notary public does not follow the rules and regulation of commission.

Criminal Penalties

State’s law also set some criminal penalties for notary public if they perform any illegal act or involve in any fraudulent activities. Notary public will have to pay criminal penalties in the following case.

  • Notary who knowingly executes a notary certificate containing a statement, the notary knows to be false or, perform any act in the intent to deceive or defraud is also a guilty of misdemeanor.

Civil Penalties

Some types of misconduct may require the notary to pay a fine or other civil penalty.

For example , a person who acts as notary after their commission expires can be fined $100-$500 .

  • In Virginia, a notary who uses notaries in his or advertise this title or any other term in the  language will be  subject to a maximum civil penalty of $500
  • In New York , committing certain advertising violations may result in a civil penalty up to $1000

penalties

Law Suits and Financial Liability

If a state does not fine notary or levy other punishment of misconduct, notary  will still be liable for the signer in the court for financial loss, whether  the notary commit the fraud intentionally or unintentionally.

A notary is not the only one who can held  liable for the misconduct, employers and bosses  are also held liable for that misconduct as well, if they ask  notaries to perform  that task which violate laws of commission and states.

Imprisoned

Notary public may held liable for imprisonment in some cases. For example; if someone lost his life due to the misconduct of the notary public then, he will be imprisoned for some years. Further, He will also liable for imprisonment, if someone bear heavy damage due to notary public criminal offense or misconduct.

Conclusion

According to law no one is free from law. So, if notary public commits any fraudulent activity or performs any illegal act then, notary public will held liable for various penalties of wrong notarization.Which we have described above. It is moral duty of a notary to perform his duties with loyalty and purity. Further, these penalties are used as coercive force for many notaries who are not loyal with their job.

Role Of Notary public In The Development Of Business – Authenticity of Documents

Authenticity

Notary public includes those people who have the authority to notarize the document by signing it. The notary public plays a significant role in the development of any business by ensuring the authenticity of documents.

Following are the important role of the notary public.

Necessary for contracts

The notary public play important role in the development of the business. Because, without notarization of documents business deals or contract will never be finalized. So, notary public notarizes the document after those contracts will be donning. In business, every contract requires authentic documents.

Aunthetication of documents are necessary for registration of the business

Every businessman needs to register his organization before incorporation of the business. Notarized documents are very important for the purpose of registration. So, notary public play vital role in the process of registration of business which ultimately increase the chances of development of business.

Document

Affidavit

Indeed, Affidavit is the most important document of the business. It requires the legal documents, means notarized documents. However, Without notary public we cannot get these documents. Therefore, it proves that how notary public is important for business development and growth.

Power of attorney

Power of attorney means the delegation of authority from one person to another person or, from principal to agent. We can say that power of attorney is a process of appointing a person who will manage task on behalf of business owner. Therefore, for the purpose of power of attorney, we need legal documents or notarized documents. It is only possible, if notary public signs these documents. So, in this case we can identify the important role of notary public too.

Deed of trust

Deed of trust is also very essential document for any business. This document is used for selling and buying of homes. Specifically, It is an agreement a lender and a borrower to give the property to third party. Here is also notary public plays important role by notarizing the documents.

Medical Authorization

Normally, this type of document is used by minors for receiving medical care. There are times when hospitals or clinics require a notarized medical authorization from parents of minor children. This document only notarized from notary public. It is right that a business will never do a single task without notarized documents which is done by notary public.

Partnership Deed

A Partnership deed is also a legal document which contains the agreement of partners. Generally, it contains the records of all partners addresses, share percentage and agreement details. For the purpose of making this document, every partner should have to submit notarized or legal documents.

Conclusion

We have discussed above how notary public plays significant role in the development of the business. Nevertheless, Every task of business, from registration to partnership deed and authenticity of documents, requires notarized documents and which will only possible with the sign of notary public.

Why Notarization of Document is Important

important

The term Notarization of document means documents carrying authenticated signature of the person authorized or required to sign it.

However, the following are some reasons why notarization of documents is important:

People Trust The Authenticity of Documents

In Oklahoma, notarization of documents are very important, because everyone trust on authenticity of documents and our documents only authentic when these are notarized.  For gaining the notarization, we required to sign our documents from authenticated person who is authorized to sign it. Also, paste stamp of Oklahoma.

Government Institutions Relay on Notarized Documents

indeed, notarization of documents is very crucial for the purpose of any legal proceeding too as the government only relay on the notarized documents. Document which is without notarization will not be accepted in all Government offices and institutions.

Notarization Secures From Fraud

Particularly, it is the importance of notarized documents that it secures us from various frauds. That’s why; every person needs to notarize the documents to save themselves from frauds. If a person tries to commit any fraud, it can easily approach that has made the fraud from notary public office.

Important For Agreements

For making business agreements, notarization of documents is required. Without notarization of documents no person will feel free to make agreements with you. So, every businessman should notarize his documents for the sake of success of the business. Therefore, we can say that notarization of documents is the basic requirement in the business establishment.

notarization

 

Proof of Genuine Document

Moreover, if documents are notarized then they are considered as the genuine documents. The signature and stamp will be regarded as the proof that these documents are real and there is no fear of fraud. Therefore, all institutions, whether educational or governmental, demand notarized documents for the processing every legal proceeding.

Required for Registration in Oklahoma

If you are willing to get registered in any of the governmental institution, your documents should be notarized. one must comply with this rule in Oklahoma.  Undoubtedly, The rule of notarization of document is strictly followed by all individuals and institutions.

 

Makes Financial Transactions Risk Free

Indeed, notarization of documents ensure the authenticity of the person or organization. As the whole business is dependent on financial transactions so, these must be secured. There are several ways to check whether the person is reliable or not. But, the notarization aids a lot in easing the process of cross checking the reliability of the person.

Conclusion

To cut the long story short, notarization of documents is very important for everyone.  Specially, in Oklahoma, notarization of documents is very important for any person who is a businessman, or any person who want to start a business. In fact, in Oklahoma, notarization of documents is a rule that every person should have to follow.

Notarization of documents secure us from various types of fraud, it is also very important for the purpose of registration of any business and enterprise in Oklahoma. Also, notarization of documents is the proof of genuine documents.

Essentials To Bring Along When Having Your Documents Notarized

Notary Public Oklahoma City

Getting a document notarized is a common practice. You bring the document to the Notary Public Oklahoma City, they will verify your identification, and then watch you sign it.

Having your document notarized is one straightforward practice. For the most part. It’s when you forget to bring along some essentials that make the process a lot more tedious. If you wish to make sure the process goes just as planned, be sure to bring along these few basic items before taking your document to the Notary Public OKC.

1.   The Document Itself

If you forget to take the document that you have to get notarized, the notary public will not be able to notarize the document. Before you take out some time from your busy schedule and take the effort to go to the Notary Public Oklahoma, make sure to check the document is complete and all set for notarization. Ensure that every field is filled out except the part where you have to sign. Most notarial acts call for the signer to sign the document in the presence of the Notary Public Oklahoma City.

2.   Your Identification

The Notary Public OKC has the duty of verifying the signer’s identify. It is the obligation of the Notary Public to make sure the signer who is signing the document is in fact who he or she says to be. The reason why verification of the signer’s identity is asked for is that it helps prevent fraud and scams. Particularly in the case where the document to be notarized is a sensitive financial document such as a will or a grant, it is imperative that the notary public verify the signer’s identity.

Acceptable examples of identification can be a driver’s license, a military ID, or a state-issued id card. Some notaries have different criteria for identification. It varies depending on the state of the commission of the notary. Therefore, make sure you check beforehand with either your state’s Secretary Office or the notary to find out which types of identification will be accepted.

3.   Notary’s Fee/ Payment

It goes without saying that when you avail the services of a Notary Public Oklahoma City, you will have to pay their fee. Make sure that you bring along the notary’s payment when you visit their office. The fee will vary depending on your state, what the Notary Public Oklahoma wants to charge, and the notarial act.