How to save money on a notary?

How to save money on a notary?

The short answer is to know the official rates and to insist on their compliance.

Many operations related to money require the participation of a notary public: certification of powers of attorney, signatures, many types of contracts; evidence of fidelity of translation; issuance of a certificate of inheritance, etc.

All these actions are paid. But not every notary client wonders where the price of operations comes from. In fact, it consists of two components: the state fee and the payment of “technical services” of the notary public. At the same time, the fee is usually very gentle, but the additional “technical” payment can be several times, or even an order of magnitude, making notary services expensive or completely meaningless (if the operations are carried out for small amounts).

In some cases, “technical” services are really necessary. But it often happens that a competent person has already prepared all the documents, wrote the text correctly, printed it, etc., i.e. The notary, for example, can only verify that the client signs the document and verify the signature. Such a service should be paid strictly at the state rate. However, in the vast majority of cases, a notary public (or more often his assistant) will insistently demand to pay for additional services that were actually absent. How to deal with this?

Let’s try to describe an ideal procedure.

You need to understand that you are able to properly execute documents. Think: if you are not sure that you are doing everything right, it is better to trust the professionals. Say, writing a letter about the payment of money from a deposit in a bank that has burst is really simple – its form is standard and known. You can simply enter your data in it and print it out, after which you can verify the signature.

If a notarial action allows you to choose a notary, call several notaries with a question about the prices, saying that everything is ready for you, you just need to carry out the standard notarial action at state prices. Sometimes some agree.

If you couldn’t find an honest notary public, go to anyone and inform that you don’t need additional services, that by law you are not obliged to receive and pay for them, and that the notary should only pay for the services actually provided (in this case amount of state duty). If you are serious and show that you do not intend to retreat, there is a chance that they will not want to contact you and, as an “exception”, they will accept a fee in the correct amount with an unhappy expression on their faces.

If you are still refused to be served, write down all the data of the notary and, preferably, his specific assistants who spoke with you, and contact the notary chamber of your region with a complaint about illegal actions. The list of notarial chambers with addresses, phone numbers and names of executives is here.

A small secret: the number of notaries in Oklahoma City, Oklahoma is limited, for each of them there is often a “turn” among those who are waiting for the current notary to leave or die. This is a very tough competitive market, therefore complaints, customer dissatisfaction, especially courts are not needed by anyone. If the notary is not too friendly with the notary chamber, they can take advantage of your complaint against him, and he knows this. Of course, there are influential “eternal” and “impenetrable” notaries with whom no one can do anything, but there is still a chance to get to the “weak link”.

Warn the notary and, later, the notary chamber, that you are ready to make a precedent out of your petty case and go all the way, including go to court, disseminate information on social networks and transmit to the press.

If you show seriousness of intent, calmness and a certain legal background, it is likely that you will be met. If the notaries and the chamber stumble, it’s up to you to decide what to do next – really realize your “threats” or look for another option. Oklahoma Judicial Process Server offers professional notary services in Oklahoma City, Oklahoma region. Call us and learn more from our experts.

The main areas of intervention of the notary 2

The main areas of intervention of the notary

The notary

The notary knows too well about the serious problems resulting from an incomplete proposal that is poorly drafted or poorly understood.

Meet him to tell him about your project. The notary server is the legal advisor of the agreement and the real estate transaction professional. With his help, buyer and seller will prevent unfortunate and often irremediable situations.

To make your contract a success, you have to know how to start on the right foot. At Oklahoma Judicial Process Server in Oklahoma City, Oklahoma, we have everything ready for you.

The main areas of intervention of the notary

Notaries are the public officers established to receive the deeds and contracts to which the parties must or wish to be given the authenticity attached to the acts of the public authority. It is used to secure the date, to keep the deposit, and to issue large expeditions.

In addition to this legal mission of authentication and preservation of the acts, the intervention of the notaries is very wide: it is a generalist of the law having a universal vision of the legal problems.

He is involved in the entire legal and tax field which makes him naturally competent for his function of advising clients.

The traditional domains of his activity include marriage contract, donation between spouses, donation-sharing, will and inheritance. The State imposes certain obligations on him, and the consumer has a particular expectation.

The Notary State expects:

  • registration of wills
  • authenticity for certain important acts
  • retention for 75 years of documents, 100 years when the act concerns a minor.

The expectation of the consumer includes:

  • The authenticity and its effects: probative force (origin, content and date), opposability to third parties because of the land registration and enforceability.
  • An impartial advisor on family and personal matters.

For more information, reach out to us at Oklahoma Judicial Process Server in Oklahoma City, Oklahoma.

 

 

CREATION AND ADAPTATION OF DIGITAL NOTARIAL DOCUMENTS

CREATION AND ADAPTATION OF DIGITAL NOTARIAL DOCUMENTS

We are going to present a series of ideas, which surely are open to criticism, but which are the result of hours of conversations with people who are dedicated to the digital-legal field, and of the investigation of what Private companies and notaries are developing on the internet.

Creation of electronic services.

Most of the issues that I am going to discuss stem from the need to collectively provide ourselves with two fundamental tools, at least to begin with: a secure file server and a time stamping tool for electronic files.

The first thing we need is to provide ourselves with a notarized hosting, or what is the same: a secure server to which the Notary can upload and deposit files. With this, we could access the management of digital files on a uniform and secure notarial server, which allows us, for example, to safely store the electronic documentation of a client in his folder (the authorized electronic copies of his articles of incorporation or appointment of the administrator) or deposit electronic files of all kinds.

The second of the bases is the time stamping, which serves to ensure the existence of any electronic file at a time and ensure that an electronic file has not been altered. The possibilities of its use pass to prove the existence of electronic communications (SMS, email, WhatsApp), the content of the general contracting conditions of any website or the publications of corporate websites.

Electronic records of the presence

Where the usefulness of these concepts is well appreciated is in the minutes of photographs, which would be taken directly and exclusively by the Notary, would be sealed in time with their electronic signature, and would be uploaded to the secure notary server. It would not work for those made by the client with his device, because all the data and parameters of the photograph can be falsified. Advantages? Many:

  • If the client is allowed access with a secure password to a virtual space, it, regardless of whether it has the physical copy, has all the photographs at its disposal from any device to view them, increase the zoom, etc.
  • In the same sense, video or audio files could be taken and incorporated. Perhaps it was interesting in Partner Boards or in the documentation of technical processes.
  • The photo is enriched with more intrinsic information, since current cameras store metadata in the photo file that allows obtaining information, for example, about the model of the camera that took the photo, the exact date and time (think that there are acts that can last several hours, in which it would be very convenient to have the specific time of each photograph) or the exact place where it was taken (for notaries who carry out their function in rural areas, it is very interesting to locate exactly a photograph in a large area farm).

Imaginative solutions using GPS data already exist on the market. The problem is that there are other applications that allow the smartphone to be tricked and change the GPS data, so the validity of the certificate when the subject presents the photographs is doubtful, despite the fact that the companies that market these applications constantly they try to improve their security. Now, what if the Notary could do it under his faith and responsibility, and knowing that the GPS data has not been altered?

Notarial acts of social networks and the internet.

Any electronic communication, web page or public social network should be capable of being notarized quickly, economically, securely and understandably. Certainly, if the social network or the web is private, the notarial acts find an important stumbling block, which is precisely the clash with the data protection regulations, an issue that goes beyond the scope of this exposition.

The main areas of intervention of the notary

The main areas of intervention of the notary

The notary

The notary knows too well about the serious problems resulting from an incomplete proposal that is poorly drafted or poorly understood.

Meet him to tell him about your project. The notary server is the legal advisor of the agreement and the real estate transaction professional. With his help, buyer and seller will prevent unfortunate and often irremediable situations.

To make your contract a success, you have to know how to start on the right foot. At Oklahoma Judicial Process Server in Oklahoma City, Oklahoma, we have everything ready for you.

The main areas of intervention of the notary

Notaries are the public officers established to receive the deeds and contracts to which the parties must or wish to be given the authenticity attached to the acts of the public authority. It is used to secure the date, to keep the deposit, and to issue large expeditions.

In addition to this legal mission of authentication and preservation of the acts, the intervention of the notaries is very wide: it is a generalist of the law having a universal vision of the legal problems.

He is involved in the entire legal and tax field which makes him naturally competent for his function of advising clients.

The traditional domains of his activity include marriage contract, donation between spouses, donation-sharing, will and inheritance. The State imposes certain obligations on him, and the consumer has a particular expectation.

The Notary State expects:

  • registration of wills
  • authenticity for certain important acts
  • retention for 75 years of documents, 100 years when the act concerns a minor.

The expectation of the consumer includes:

  • The authenticity and its effects: probative force (origin, content and date), opposability to third parties because of the land registration and enforceability.
  • An impartial advisor on family and personal matters.

For more information, reach out to us at Oklahoma Judicial Process Server in Oklahoma City, Oklahoma.

 

 

What is a notary and what are its functions?

What is a notary and what are its functions?

Since ancient civilizations, the need to leave authentic records of the different treaties made between people had been considered. The word notary comes from the Latin “Notare” which means to designate, write, mark with a sign or take note. The function of the notaries has had great importance because they are the ones who verify, legitimize and give public faith of the acts and facts agreed between the people.

What is a notary?

It is that legal person in charge of providing the notarial service and considered a public servant. It is assigned by law to give public faith of the acts and events performed by people.

What is public or notarial faith?

It grants full authenticity of the statements made before the notary. This power is granted to the notary by law in search of cooperation of public interests.

How do you perform your duties?

It is important to keep in mind that the notary may only exercise his functions at the request of the interested parties, who have the full freedom to choose the notary they wish.

What are the functions of notaries?

They are responsible for the preparation and processing of public deeds for the facts and acts that the law provides or when the parties wish to do so.

  • Preparation of public deeds for the cancellation of mortgages.
  • Saving, opening and publication of closed wills.
  • Recognition of private documents, stating the statement of the interested party and the content of the document.
  • Authentications, making precision of the document that was in sight to make it. You can authenticate copies or signatures.
  • Written testimony of a person’s survival.
  • Issuance of copies of public deeds.
  • Correction of errors in public deeds.
  • Save and keep notarized files

Position

In property: When the notary has complied the legal requirements and is selected by contest.

In interim: When you have been designated as a notary.

On request: When appointed to replace the holder.

We offer Notary Public services in Oklahoma City, Oklahoma and carry out all the important functions. Contact us today to learn more.

Penalties of Wrong Notarization

wrong notarization

Under state law, if notary public performs any wrong or criminal notarization, this may leads notary public being found in guilty of a misdemeanor in wrong case. Consequently, notary public has to face some penalties as suggested by state law. Following are some possible penalties of wrong notarization which they may have to face if  found involve in any misconduct. 

Notary Commission Suspended and Revoked

Commission will take away or suspend the authority of notary public, if notary performs any misconduct or any criminal offense. This suspension may be temporary or permanent based on the nature of his misconduct.

Commission can revoke or suspend the notary public on the following grounds

  • If notary public fails to comply with the state of law.
  • The notary make fraudulent mission statement on commission’s application
  • If notary public does not follow the rules and regulation of commission.

Criminal Penalties

State’s law also set some criminal penalties for notary public if they perform any illegal act or involve in any fraudulent activities. Notary public will have to pay criminal penalties in the following case.

  • Notary who knowingly executes a notary certificate containing a statement, the notary knows to be false or, perform any act in the intent to deceive or defraud is also a guilty of misdemeanor.

Civil Penalties

Some types of misconduct may require the notary to pay a fine or other civil penalty.

For example , a person who acts as notary after their commission expires can be fined $100-$500 .

  • In Virginia, a notary who uses notaries in his or advertise this title or any other term in the  language will be  subject to a maximum civil penalty of $500
  • In New York , committing certain advertising violations may result in a civil penalty up to $1000

penalties

Law Suits and Financial Liability

If a state does not fine notary or levy other punishment of misconduct, notary  will still be liable for the signer in the court for financial loss, whether  the notary commit the fraud intentionally or unintentionally.

A notary is not the only one who can held  liable for the misconduct, employers and bosses  are also held liable for that misconduct as well, if they ask  notaries to perform  that task which violate laws of commission and states.

Imprisoned

Notary public may held liable for imprisonment in some cases. For example; if someone lost his life due to the misconduct of the notary public then, he will be imprisoned for some years. Further, He will also liable for imprisonment, if someone bear heavy damage due to notary public criminal offense or misconduct.

Conclusion

According to law no one is free from law. So, if notary public commits any fraudulent activity or performs any illegal act then, notary public will held liable for various penalties of wrong notarization.Which we have described above. It is moral duty of a notary to perform his duties with loyalty and purity. Further, these penalties are used as coercive force for many notaries who are not loyal with their job.

Role Of Notary public In The Development Of Business – Authenticity of Documents

Authenticity

Notary public includes those people who have the authority to notarize the document by signing it. The notary public plays a significant role in the development of any business by ensuring the authenticity of documents.

Following are the important role of the notary public.

Necessary for contracts

The notary public play important role in the development of the business. Because, without notarization of documents business deals or contract will never be finalized. So, notary public notarizes the document after those contracts will be donning. In business, every contract requires authentic documents.

Aunthetication of documents are necessary for registration of the business

Every businessman needs to register his organization before incorporation of the business. Notarized documents are very important for the purpose of registration. So, notary public play vital role in the process of registration of business which ultimately increase the chances of development of business.

Document

Affidavit

Indeed, Affidavit is the most important document of the business. It requires the legal documents, means notarized documents. However, Without notary public we cannot get these documents. Therefore, it proves that how notary public is important for business development and growth.

Power of attorney

Power of attorney means the delegation of authority from one person to another person or, from principal to agent. We can say that power of attorney is a process of appointing a person who will manage task on behalf of business owner. Therefore, for the purpose of power of attorney, we need legal documents or notarized documents. It is only possible, if notary public signs these documents. So, in this case we can identify the important role of notary public too.

Deed of trust

Deed of trust is also very essential document for any business. This document is used for selling and buying of homes. Specifically, It is an agreement a lender and a borrower to give the property to third party. Here is also notary public plays important role by notarizing the documents.

Medical Authorization

Normally, this type of document is used by minors for receiving medical care. There are times when hospitals or clinics require a notarized medical authorization from parents of minor children. This document only notarized from notary public. It is right that a business will never do a single task without notarized documents which is done by notary public.

Partnership Deed

A Partnership deed is also a legal document which contains the agreement of partners. Generally, it contains the records of all partners addresses, share percentage and agreement details. For the purpose of making this document, every partner should have to submit notarized or legal documents.

Conclusion

We have discussed above how notary public plays significant role in the development of the business. Nevertheless, Every task of business, from registration to partnership deed and authenticity of documents, requires notarized documents and which will only possible with the sign of notary public.

Become Notary Public

“Notary”stands for a person who is authorized to do some legal activities. These activities mostly include, certification of contracts, actions and the documentation process needed by jurisdiction in Oklahoma. Likewise, “Notary Public” stands for a public officer, who is authorized by law, to serve the citizens in non controversial issues like property, estate and business affairs.

 

notary

Becoming Notary Public

Generally, financial institutions need Notary services. For example; work based on financial deals or real estate contracts. Financial organizations (banks), law making organizations and other large scale businesses are asked by the government to become a notary. By doing so, they can facilitate customers. Meanwhile, people who own small businesses are more interested in becoming a notary. They are interested because, a notary public is allowed to charge a fee for signing documents of his customers.

Qualifier

There are some requirements by law in Oklahoma. Specifically, If a person wants to become a notary public, he should fulfill all the requirements.

  • A person must be the United States citizen.
  • About residency;  a) A person needs to be a Oklahoma legal inhabitant, or; b) A person who is not a local resident of Oklahoma but working there.
  • A person must be 18 years of age or more.

Process to Become a Notary Public

  • Firstly, a person must has fulfilled all the requirements of qualifier set by the law.
  • Oklahoma Notary Public Application form is available online. fill the form completely.
  • Specifically, the fee and form should be submitted to state’s secretary.
  • Later, after submitting the application, a person needs to have the equipment which will be required in commission. Such equipment are like bond and seal.
  • Moreover, once you get your bond, you must file it with state’s secretary.
  • Insurance of Error and omission is optional. However, this insurance is very useful.
  • Now, Exercise your Notary Public roles.
  • If you feel you are lacking some skills, you can consult your experts or go for training.

Cost and Duration for Application Approval

Notary Public application submission and filing the Bond with the state’s Secretary hold some cost. The cost for application submission is 25 USD. Likewise, the cost for filing the bond is 10 USD. However, cost of all equipment depends upon the chosen seller.

duration of approval of application is not exact. It can vary. Typically, it takes 2 to 10 weeks. Then, secretary of state grant commission to the Notary Public Candidate.

Test and Training

Selection process is simple. No entry test and training. However, a person can take training by his own choice to improve his skills.

Name

A person changes his name during his service. According to law,  he continue his commission with the old name. Nevertheless, if he wishes to change his name in his commission documents too, he has to resign the current commission and re-apply for notary public as a new candidate.

Expiration of Notary Public Commission

In Oklahoma, Notary Public Commission expires after 4 years. this validity can not be extended. A person has to re-apply if he wants to join again.

24/7 Notary Public Services

24/7 Notary OKC

So many notaries public are only available Monday through Friday. We have to admit that these hours are sort of crappy. This is why Dr. John Patrick Keefe II has decided to make his notary public in Oklahoma services available 24/7. It doesn’t matter if it’s Christmas Day or the middle of the night. If you need something notarized, John is the guy to call.

Why did John Keefe II decide to leave his notary public open sign on all the time? Because he’s smart, that’s why. Dr. Keefe’s first concern is for the people of Oklahoma City. He understands that stuff happens, and sometimes you might need a document signed on the weekend versus a Monday. In many cases, people simply cannot wait until the following business day to have their paperwork notarized.
Think about it. It’s a Sunday afternoon, and you’ve just purchased a new vehicle from a friend. Before you can drive the new car off your friend’s property, you must have some documents notarized. A notary public in OKC should meet you at the location of your choice and help you get behind the wheel of your new car. That is exactly what Dr. John Keefe II does for you.

Dr. John Keefe II makes himself available at all times for public notary business. That includes weekends, late nights, early mornings, and holidays. John Patrick Keefe II will happily come to you, or you may come to him for services. For John Keefe II, it’s about making his clients happy. That is why many of Dr. Keefe’s clients are repeat customers.

Here is another scenario of a notary public in Oklahoma City going above and beyond the call of duty for his or her clients.: It’s Easter Sunday. You’ve been waiting months and months to close on your dream house. The people you are purchasing the home from have finally gotten all the paperwork together, and they said if you’re ready to sign, so are they. Yippee! call john

How in the hell will you ever find a notary public in Oklahoma City on Easter Sunday to help you get this paperwork signed? Typically, the answer would be “no one.” However, Dr. John Keefe II will come to your rescue and help you sign the documents that need signing, so you can spend the rest of your Easter coloring eggs in your new home.

You see, there are not many people who would step up to bat for you the way that Dr. John Patrick Keefe II would. Seeing his clients happy is paramount to him. You are not just a number to John Keefe II but a friend. Doing business with this outstanding notary public in Oklahoma City will leave you feeling confident and at ease. You’ll always be left thinking about the day John Keefe II helped make your dreams come true with his mad notary skills.

That is how all notaries public should handle their business, but for the ones who don’t John Keefe II will be ready and willing to take their clients.