Process Server and Investigation
- +1 (405) 593-3515
- Info@ojpslegal.com
- 3111 West Wilshire Boulevard Oklahoma City, OK 73116 United States
Process Server and Investigation
Our expert team of attorneys and consultants will be glad to provide necessary legal assistance.
Notaries in Oklahoma often have little-to-no formal training in their chosen legal field. Thus, anyone of legal age with no felonies who is lawfully present in the state of Oklahoma and authorized to work here can receive a commission as a notary public in Oklahoma. Lacking standardization of regulations about notary public educational requirements and required equipment and practices, quality and professionalism can vary widely from one mobile notary to another. Today our private investigation agency will focus on the types of equipment that each notary public in Oklahoma should carry and use.
The most basic piece of equipment for a notary public in OKC is the notary stamp. Many online stores for notaries offer these, as does Walker Companies in Oklahoma City. Every time a notary verifies a signer’s identity and witnesses the individual sign the document, the mobile notary near me must subsequently sign and stamp the document to officially demonstrate that she has officially notarized the document for the person. The notary seal typically has the name of the notary, the individual’s commission number, and the date of expiration on it.
Instead of the ink-laden notary stamp that comes in a variety of pretty, girlie colors like purple and pink, some notaries in Oklahoma City instead opt for the special embosser that leaves a raised seal in its place. This helps make it easier to know when a notary has notarized the actual document itself, making it more difficult for someone to make a copy of the document and try to pass that off as the original.
Some people do not want several notarized copies that come with an additional cost. Instead, they prefer the traditional ink-laden seal that one can easily make copies of without having to get separate embossed seals on every notarized signature. Indeed, those seals often require substantial hand strength, especially if embossing multiple documents during the notarization process. This can cause the notary’s hand to hurt and undergo some strain. This makes the notary embosser option less desirable for elderly mobile notaries who tend to be frailer and who often have less hand strength and muscle mass.
The owners of our private detective agency in Oklahoma City would like to note that both the inked notary stamp and embossing seals are equally valid in the State of Oklahoma. Some notary clients have preferences for one or another, but both have equal value. Our mobile notaries near me sometimes carry both on hand, just so they can best cater to the needs of their clients.
Banks require strict accounting of notarial acts, thus mandating their employees carefully document each time they notarize a document for someone. These notary books have spaces to write down information which usually includes, but is not exclusively limited to, the following about the signer:
As you can see, the information above is valuable to have in case someone later contests the authenticity of the notarization itself. This does happen sometimes, because the signer and/or Oklahoma notary public may have worked together to commit notary fraud. When this occurs, those who took the time to properly document the notarial act in the notary book tend to fare much better than mobile notaries who do not.
Some companies require their notaries in OKC to carry what is called errors & omissions insurance, or E & O insurance. This insurance is not typically expensive, and it protects notaries and any applicable companies that hire them to notarize documents for their clients from financial liability, in the event they make a mistake that costs the client money. Indeed, the notary bonds that the State of Oklahoma requires only protects the state from certain amounts of financial liability, so E & O insurance is vital to fill in the gaps.
One item that the best mobile notaries in Oklahoma always undergo, especially those who do more complex notarial tasks like loan signings and remote online notarizations (RONs), is some type of advanced classes for notaries public. A simple Google search can pull up plenty of praiseworthy notary public schools online. Wise notaries delve into the classes and strive to become the best-trained Oklahoma notaries they can be. The notary public training courses are inexpensive and do not require extensive amounts of time to complete.
For those wishing to become remote online notaries, the State of Oklahoma offers special endorsements to their regular Oklahoma notary commissions which can benefit them. This endorsement allows a mobile notary to watch a signer physically sign the document via Zoom, Facetime, Skype, or other video devices. Then the client can either e-mail the document to the e-notary for her/his/their officiant signature and notary stamp or seal, or the client may mail in the physical copy so the e-notary near me may sign, stamp, and return the original to the client. Without this special endorsement and payment of the additional fee to the Oklahoma Secretary of State, Oklahoma notaries may not do remote online notarizations.
Some clients need help printing documents, whether for an in-person notarization or a remote online notarization via an e-notary in Oklahoma City. Whether the notary works from home or has an actual office, having a printer on hand is crucial to properly meeting the diverse needs of a broader range of clients. Notaries are free to charge for printing, if needed, especially if printing out large documents.
Cell phones are crucial for notaries in OKC, OK are extremely helpful to each notary public in Edmond for a wide variety of reasons. These include, but are not limited to, the following uses:
Cell phones are vital for effective communication between notaries in Oklahoma City and their clients. From receiving initial calls to texting and messaging on business pages like those on Facebook and other websites, cell phone communication is crucial in the modern era of notarization.
The Cam Scanner App is helpful for those wanting to convert documents of any kind, especially notarized ones, into PDF files that are easy to e-mail and send to others.
The best mobile notaries utilize GPS travel apps like Google Maps to help them travel from one mobile notary client to another. These are usually “free” to download, though like most apps they often mine your data for profit. Either way, mobile notaries near me need them to travel efficiently and safely from one worksite to another.
Cell phones can also have mileage trackers to help mobile notaries in OKC know how much to charge their clients. They also help them know how much mileage to deduct from their income taxes each year. Mileage tracker apps charge nominal fees, and they help organize all the information neatly into an easy-to-read format for accounts and other tax advisors.
Mobile notaries in OKC, especially female ones, must always share their location with others, while working as Oklahoma mobile notaries. They should also tell their loved ones whom they are going to see, the address they are going to, and what time they can expect to finish. If something happens, their family and closest friends can know how to locate them and who might be responsible for their harm or death, if violence occurs.
Location sharing is also vital when car accidents and inclement weather occur. If the notary public in Oklahoma gets hurt or a tornado or other bad storm strikes, family members and friends can know where their loved one is and can proceed to help them to safety.
As mentioned elsewhere on this site, cell phones also have the potential for credit and debit card processing apps, as well as apps like Cash App and Venmo. These are especially useful for when mobile notary clients wish to pay with a debit or credit card, Venmo, or Cash App, instead of with cash, checks, or money orders.
Whether for notarial documentation, safety reasons when visiting clients at their homes and offices, or to post selfies on social media on the way home from notarizing a legal document, cell phones come in handy in so many ways.
The flashlight app on cell phones come in especially handy at nighttime for Oklahoma notaries who need some extra light to shine on their notary operations. This can help them see in the dark and walk down dark driveways late at night, check around their vehicle for their notary seals, and more.
Since many clients in these modern times pay with a debit card, Cash App, Venmo, etc., instead of cash, checks, and money orders, it is vital to have apps on your cell phone, iPad, and/or other credit card processing devices which can accommodate the successful processing of electronic payments. Not having these is like being a coffee shop or other fast-food restaurant that does not have a drive-thru window to meet the needs of clients who do not wish to come inside.
Receipt booklets are helpful for giving clients who pay by check, cash, or money order proof of their payment. While credit card apps usually provide e-receipts to notary customers via their e-mail, notaries need an outlet through which to properly cater to their cash, check, and money order clients who want proof of payment. Receipt books are inexpensive, easy to buy online or in-person or online via stores like Staples, and use.
Having a bag for spare change, cash, and a place to hold your paper receipt books for notary public clients in Oklahoma who pay with cash, a check, or a money order is helpful, though not required. Mobile notaries also tend to carry these, since they travel to the locations of other individuals, but they are helpful even for those who work out of their home or an office.
Mobile notaries need a reliable, well-running car, truck, or SUV that gets decent gas mileage, or which has a solid battery charge for electrical vehicles, to help transport them to and from the locations of their notary clients.
Medallion signature guarantees are better than standard notarizations by notaries in Oklahoma, because the signer guarantees accuracy at risk of losing money. Thus, secure financial institutions like banks are usually the only ones who offer this medallion signature guarantee, and most banks do not because they do not want the risk. Indeed, if the signer commits fraud during the signing or something goes wrong with the signature or accuracy, anyone offering medallion signature guarantees get stuck with the bill if anything goes wrong.
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